GENERAL party FAQS

 

Reservations FAQs

How far ahead can we reserve a date for our party?

Our calendar is open for party reservation up to a year ahead.  

What's the latest time frame we can reserve a date?

Reservations must be done at least one week prior to your event date.  We open our weekend play to the public by Monday prior and once it's opened and play has been booked by others, there may not be any more availability.  However, give us a call or shoot us an e-mail and we can see how we can assist you.

Can we also book for other events like Baby Showers or Gender Reveal, etc?

Yes, absolutely!  Pre-school graduation and other milestones, our facility can be rented for any kind of celebration where you would need a play space for the children.

So I reserved our date online, what do we do next?

Hurray!  Now the next step is to sign the waiver.  Our party coordinator will get in touch with you via e-mail within 48 hours to verify some information and start the planning.

Party Inclusions & Expectations

Will the facility be open to the public during my party?

No. Your party will be completely private and you will have the use of our entire facility, adult lounge area, dining area, party room and play area for the whole duration of your party.

What time should we arrive for our event?

If you have extra items to set up, we recommend arriving 30 minutes prior to your guests’ arrival.  Our party host and assistant can help set up the last bits of detail you need. 

If you do not have other things to set up, we still ask that you arrive at least 15 minutes prior to your guests’ arrival so we can work you through the itinerary, set expectations for you and your guests to ensure a smooth check-in process.

What is the itinerary like?

For the first 15 minutes of your party, one of our staffs will be up front to welcome your guests and familiarize them with our rules and policies as they check in.  Then we will guide the kids into our Tiny Town to start their play.  Play time will be for an hour and 15 minutes.  Our staff will then gather all your guests to our party room the last half hour of your event to help serve the kids food & drinks, sing happy birthday and then, cake! 

Can we go back to play after food and cake?

Unfortunately, the itinerary is designed to make sure that the last half hour is meant for eating and drinking, cake and then packing up. However, we do have an option to extend the play time at $50 per half an hour (up to an hour) but only if the schedule permits and must be communicated at least a week prior to the event.

What time should we arrive for our event?

If you have extra items to set up that is not included in the package you chose, we recommend arriving 30 minutes prior to your guests’ arrival.  Our party host and assistant can help set up the last bits of detail you need. 

Can we book extra entertainment for the kids during our reservation?

This is a per case basis.  If you are booking a character entertainer like any princesses or superheroes, a balloon artist, face painter, we can definitely help you with booking.  We've partnered with many party entertainers including DJs as well.  

Can I downgrade or upgrade my party reservation?

You can upgrade your party at least 2 weeks prior to your reservation and downgrade your party at least 3 weeks prior.  Unfortunately, most of our vendors need at least 2 weeks notice when it comes to ordering items, so if you were to upgrade from our basic package The Village to The Town or The City which include baked goods, we will need at least 2 weeks notice.  If you are downgrading, we will need to at least be notified 3 weeks before so we can refrain from ordering items.

Is there a maximum amount of children that can attend?

Our maximum capacity for the play area for parties is 25 kids and the same with adults.  Our max capacity combined, adults & children, is 50 guests.

Can we add more kids to our reservation?

Each party package include a certain amount of children (guests), for example, The Village & The Town include 10 kids and The City include 15 kids, but you can add additional children at $12 per child, and $10 per child for The City Package + $5 per child for extra favors.  Keep in mind that if you are adding additional guests on our Town and City packages, you also may need to add additional food like pizza and cupcakes, etc.

When is the final headcount due?

Final headcount is due at least 48 hours before your event so we can properly set up the tables and chairs.  This will also give us enough time to make last minute changes if there is any.

The Village Package FAQS

What is included in the Village Package?

The Village Package is our basic package; however, it includes two hours of private rental of our facility, a party host, a party assistant, help with set-up, cake cutting and the clean-up.  It also includes solid color paper plates, cups, cutlery and table covers.  We also throw in table balloon décor and simple balloon arrangements. You can learn more about our Village package here.

What is not included in the Village Package?

Food, drinks and theme are not included in the Village Package; however, these items can be added as an upgrade to your event.  We have a lot of “add-on” items that you can choose from.  You can check all the add-ons here.  If you are looking into having food, drinks and theme already added in the package, you can check out the Town Package (deluxe) and City Package (premium).

Can I bring my own food and drinks?

Absolutely!  All you need to do is let us know what you will be bringing so we can prepare our staff when it comes to set up and clean-up. 

What kind of food do you suggest bringing?

We suggest food items that are easy to serve and eat so you can maximize the play time, like pizza or nuggets.  You can also add these food items to your event as we offer pizza from Pizza Hut and Chicken Nuggets from Chik-Fil-A.  We can also assist with full catering options from anywhere, just let us know.

Can I bring my own décor?

Of course! As a matter of fact, you may drop your décor off to us a day before the event so we can get everything set up for you before your arrival.  Please keep in mind though, due to our limited storage, we have a limit on the amount of décor you can drop off to us, but you can bring and set up as much décor as you like on the day of.  To guide you, see the list below:

See list below as to what you can drop off and we can help set up ahead:

  • Themed plates, cups, cutlery and table covers.

  • One backdrop and/or banner to hang.

  • Themed balloons (air-filled not helium) to attach to our table arrangement.

  • Themed Table Décor.

  • Cake (per case basis if there is room in our fridge).

 

Below is a list of items that you can bring the day of the event and use your 30-minute set up time for:

  • Food and drink items.

  • Snacks and favor bags / boxes.

  • Extra décor.

 

The Town Package FAQS

What is included in the Town Package?

The Town Package is our deluxe package.  It includes everything in our basic package plus two large pizzas, honest juices, cupcakes and bottled waters.  To learn more of what else is included in our Town Package, click here.

Are we limited to the themes you offer or can we do any theme we like?

You are not limited to the themes we offer.  You can choose any theme you like from Construction Zone to Baby Shark or even combined theme like Cars & Dinos.  

What kind of decor will be included in the Town Package?

We provide a backdrop or banner, or both in certain cases, table balloons arrangements and small balloon garland, themed plates, cups, & table covers.  No matter what theme, we make sure it's extra special.

Can we substitute the Pizza for Chik-Fil-A?

Yes you may, however, due to cost difference, theres a maximum of $25 credit that can be put towards the Chik-Fil-A order.  

Can we still bring extra food and decor with this package?

Absolutely!  But please keep in mind that the food items must be approved prior to your party.  We highly recommend sticking to finger food items.  

The City Package FAQS

What is included in the City Package?

The City Package is our All Inclusive package. When you book this package, you won't have any worries when it comes to details.  We will do all the planning and set up and you just show up for the party.  All we are going to need is the theme you would like.

How many children are included in this package?

This package includes up to 15 children.  Additional children can be added for $10 per child, plus $5 per favor added.

Can I still make food additions like extra pizza or cupcakes etc?

Yes, you can add any of our add-ons like more pizza up until 24 hours prior, or chik-fil-a for up to 48 hours prior.  Other food add-ons like cupcakes, or upgraded cake must be made at least 2 weeks prior to your event.

How many favors are included?

There will be 15 favors included, one for each child guest.  If you have more than 15 children attending, there's an additional $5 fee for each additional child on top of the $10 extra child fee.  This covers the favor bag for the extra children. 

 

 
 
 
 

Pikopye's Town

2919 Menchaca Rd, Ste 205

Austin, TX 78704

AVAILABLE JOBS! Now Hiring!

CONTACT US:

E-mail: info@pikopyestown.com

Phone: 512-368-4011

HOURS

Monday - Friday

9:30am - 5:30pm 

Play by Reservations Only 

Saturday & Sunday

Private Events - Please call

© 2023 by Dalemi Group, LLC. Austin, TX